Meet and Code - FAQs

Meet and Code in General

The Meet and Code grants are available for charitable organizations only. You will need to register your charitable organization here on the Meet and Code Website. To register and validate your charitable status, you are redirected to the TechSoup Europe Platforms - for Ireland it is ENCLUDEit. After you have successfully registered your organization there, you get a validation token to finish the registration on the Meet and Code Platform. You then can submit one or several event ideas on the Meet and Code Website and take part in Meet and Code 2019!

If you have been part of Meet and Code in the last years, you can login with your account and submit new event ideas for 2019.

Your organization must be charitable and therefore have a validated account with your local Techsoup partner - for Ireland it is ENCLUDEit - to be able to take part at Meet and Code.

In order to identify and validate your organization’s charitable status, it is necessary to receive a Validation Token from ENCLUDEit.

  1. If you are already registered with ENCLUDEit, please sign into your account on their website and get a Validation Token.
  2. If you are not registered with the ENCLUDEit, please click below to register and follow the next steps.

To get more information and register now, click here.

Your event needs to meet the following criteria:

  • The theme of the event must revolve around coding and technology
  • Your event needs to take place during the EU Code Week (October 5 – 20, 2019)
  • At least 20 participants must take part at your event
  • The event must be addressed to children and youth aged between 8 and 24 years old
  • The event must be free for the participants

If your event meets all of the above criteria, your event will be eligible for the application assessment process. After submitting your event, you will get a response within four weeks.

I am a representative of a library:

If you have charitable status in your country, you can apply for a grant. If you are not sure, contact [ireland@meet-and-code.org]. If you do not have charitable status, you will need to find a charitable organization as to partner with.

I want to organize an event as a private person:

You are required to find a charitable organization as a cooperation partner.

Please note, that grants can only be transferred to charitable organizations. Therefore, it is important that your school is a registered charity. If your school is not a charity, it is also possible to find a charity as a cooperation partner.

Share your idea with your parents, teacher, librarian or local charity representative! If you need our support, tell them about the Meet and Code initiative as well. You can find some useful resources that you can use during your event in our Inspiration Library.

Yes! You can submit as many different ideas as you like. Please take into account, that each event must be distinct in its content.

The registration for Meet and Code 2019 is open from 03.06.2019 until 08.09.2019. You will have to submit your event during this time period, otherwise you cannot take part.

In exceptional cases, if it was not possible to hold the event during the EU Code Week, it is allowed to organize the event later. Please inform your local contact person about this, the contact details can be found here.

You will get a response within four weeks after submitting your idea.

You will receive a confirmation email with the bank details you stated when you registered. As soon as you have revised this information, the local team in Ireland will reach out to you so that the funding money will be transferred to your account within two weeks. We ask you to please send us a donation receipt after you have received the money.

Then it is in your hands to organize a successful event! You can find useful resources Inspiration Library and support for your communication in the download section when you are logged in here.

You are required to send a report of the event within 48 hours of it being organized and held. For the reporting, a survey will be sent to you prior to EU Code Week by email and you are asked to provide one or two photos from you event. We also ask you to send us a donation receipt within 14 days after receiving the money.

If you wish to know more details about the conditions and requirements, please click here.

The Meet and Code Inspiration Library offers you a wide range of ideas and methods to organize your event. We encourage you to also look at events that have already registered to get some more input here.

If you wish to let other people know about your Meet and Code event, you can do this through social media using the hashtags: #meetandcode #codeEU #SAP4Good. Events on the website can be directly shared through the social media icons.

If your event has been approved, soon afterwards you will receive a Welcome Package via email that will include communication guidelines, graphics and ideas to help you promote your event. You can also download it directly on our website anytime you need it. Just log in on the Meet and Code website and go to “Downloads” section.

Yes! Go to our storytelling page where you can find a simple guidebook how to describe your story and send it to the contact person in your country. The story should be in English, but if you want, you can include also the version in your local language. If you send us all necessary information, we will be happy to share your success in both language versions!

If you want to send us photos or videos, we ask you to provide us a written statement that you have collected consent from event participants before sharing your story on our website. You can find it as an attachment in the guidebook. Before you do that, you have to receive appropriate consent from the participants, or in case of children – their legal guardian - to share such images publicly. You can find the consent template in the ‘Download’ section after you log in on Meet and Code website.

A SAP Lighthouse project is a coding event during Meet and Code, internally initiated and implemented by SAP employees ONLY - in many cases with a local nonprofit partner.

Meet and Code Award

During the process of submitting your event idea, you can select one of the following options:

Participation at the public voting only: If you choose this option, you and other people will be able to vote for your event and with enough votes, you might be a finalist or winner and be able to attend the Award Weekend.

Additional participation in one of the four categories and the public voting: If you choose this option, you will be able to collect votes in the public voting. Additionally, your event will be part of the jury selection in the chosen category while registering the event. Please note that you can only be a winner in one of the two options.

Please find all information about the Award here.

No. When you submit an event, you will be able to select “No participation” if you do not wish to take part. It will not have any influence on the process of application assessment.

Starting from September 16 until October 20, at 23:59 CET, every Meet and Code event taking part in the Award can be voted for on the website of Meet and Code. To raise awareness of the event in order to get votes, the events can be shared through social media channels. The TOP 10 events from all participating countries will be displayed on the Meet and Code website during the voting period. The TOP 3 will be invited to the Award Weekend and the winner will receive prize money.

The jury selection of events will take place after the EU Code Week. Those events will receive the information within about six weeks. You will be notified via email if you are a finalist of one of the four different categories. Additionally, the results will be displayed on the website. The winners of all categories will be announced during the Award Weekend.

The information about the finalists and the winner of the public voting will be final after the closing of the voting. They will be stated on the Meet and Code website on October 21st.

The prize money of €2000.00 should be used for the purpose of teaching, transmitting and promoting digital skills to children.


If you have other questions and need more information, please do not hesitate to get in touch with your local contact person.