Only charitable non-profit organisations from the following countries are eligible to apply for the Meet and Code grant: Austria, Belgium, Bosnia and Herzegovina, Bulgaria, Croatia, Czech Republic, France, Germany, Hungary, Ireland, Italy, Kazakhstan, The Netherlands, North Macedonia, Poland, Portugal, Romania, Russia, Serbia, Slovakia, Slovenia, Spain, Switzerland, the United Kingdom and Ukraine.
All submitted digital and coding event ideas should be planned within the framework of the EU Code Week (05 to 20 October 2019) guidelines, should address children and youth ages 8 to 24, and must be free for participants. More details in section ‘Funding Criteria for Selecting Submitted Project Ideas’.
The software company SAP, the German charitable organization Haus des Stiftens gGmbH and the respective country partners of the TechSoup Europe network are the main organisations behind the Meet and Code initiative.
The initiative is funded by SAP.
The non-profit organisation Haus des Stiftens gGmbH has developed the initiative. It is responsible for the general management, selecting the projects to be funded in Germany, Austria and Switzerland and distributes the funds made available by SAP (hereinafter the 'SAP Funding') to the selected projects.
For the remaining countries Haus des Stiftens gGmbH coordinates the SAP Funding distribution via the respective country partners of the TechSoup Europe network.
Organisations interested in applying for a Meet and Code grant must first register with Meet and Code and have their status as a charitable non-profit organisation validated.
This validation will be performed by the TechSoup Europe network partner in the applicant organisation’s country (a list of all TechSoup Europe partners can be found at: http://www.techsoupeurope.org/where-we-work/. After the validation this validating partner will transfer the organisation’s information which it has provided during the validation process as well as the validation result to Haus des Stiftens gGmbH for further handling.
Projects (hereinafter also referred to as 'event ideas') can only be submitted by registered and validated organisations via the registration form on the website www.meet-and-code.org.
Authorised representatives of the organisation must provide details of their organisation, a detailed description of the event idea, and working contact details for project-related communication. Each organisation is entitled to submit more than one event idea, provided it involves significantly different projects.
Non-profit organisations may submit their event ideas between 03.06.2019 and 08.09.2019 inclusive. The determining factor enabling the evaluation of the idea by the local partner is the completeness of the details provided and documents submitted up to the close of registration.
Every event idea will be evaluated by SAP SE and/or an SAP group company in the applicant organisation’s country (a list of all SAP group companies can be found at: https://www.sap.com/dam/site/corporate/legal/sap-legal-entities.pdf) and/or by Haus des Stiftens GmbH (for applicants in Germany, Austria or Switzerland) or the relevant partner in the TechSoup Europe network (for all other countries) - in Ireland the evaluation will be conducted by The Wheel. After four weeks the organisation's representative will be notified by email if a submitted idea will be funded or not.
In the event of an idea being rejected, the local TechSoup Europe partner can – upon request – share the reason for rejection with the organisation’s contact person. The organisation is able to submit the idea again once it has been revised. Should it be rejected again, the idea can no longer be submitted.
Each approved and sponsored event idea will be automatically published on the website www.meet-and-code.org and visible for all users.
The funded event idea must take place during EU Code Week, from 5th to 20th October 2019.
Every event idea approved for funding will usually receive €500 to get it off the ground. Haus des Stiftens gGmbH reserves the right to increase or reduce the amount of SAP Funding in individual cases.
The following event ideas are excluded from funding:
Each funded non-profit organisation is obliged to prepare a brief report and submit it within two days after the event has taken place. The respective representative of the organisation must do this using a specific form, which will be sent via email to the contact person in advance of EU Code Week.
The report must include the following information as a minimum:
In addition, funded non-profit organisations are required to conduct a survey on impact measurement among participants in their events. Organisations will be provided with a corresponsing survey form, which will be sent via email to the contact person in advance of EU Code Week.
The funded organisations from Germany, Austria and Switzerland must provide Haus des Stiftens gGmbH with confirmation regarding the donation received under the Meet and Code initiative. Funded organisations from other countries may or may not be required to email a specific form to the respective country partners of the TechSoup Europe network confirming their donation.
Donation confirmations must be prepared by the funded non-profit organisation within 14 days of the event´s completion. Reporting and evaluation must be prepared and submitted by the funded non-profit organisations within 48 hours after the event has ended.
This year, SAP will have the pleasure to award the best event ideas of all participating countries as part of the Meet and Code 2019 initiative. Participation in this additional award process is voluntary and takes place under the following conditions:
The topic of equal opportunity and gender equality plays an important role in today’s society. This award category aims to help close the gender gap in IT and Coding. We are looking for creative events that break down gender stereotypes and empower girls in coding. Examples for events in this category could be “Robotics for girls” or “Code like a girl with Snap!”.
Life is diverse. Only a diverse and inclusive world can secure our future. In the category Diversity we are looking for the best event ideas to inspire children and young people. Not only for IT and coding, but also for a world with equal opportunities and appreciation. By this, we mean a diversity of cultural, religious and ethnic origin, age, gender, sexual orientation, gender identity or expression, mental and physical abilities and different living and working conditions. They could for example address juvenile prisoners or focus on the usage of IT for people with visual impairment.
Did you know that you can track bees by means of modern technology? We are looking for hackathons, coding nights or other events that combine coding and actions for the planet. All coding events that improve climate change education through raising awareness on this topic are of valuable contribution to SDG 13. Events in this category might for example deal with air pollution measurement or tools for energy efficiency.
A local community is a safety net for its people. Events of this category take the local aspects and customs into consideration and think about community specific needs. The events should bring people of same goals, interest and neighborhoods together through the passion to “meet and code”! Events in this category could for example work on a platform for your neighborhood.
Starting from September, 16th 2019 until 23:59 on October, 20th 2019, every participating Meet and Code event can be voted for on the Meet and Code websites. Organisations will collect votes by having people vote for their event. For a vote to be counted, an email address will need to be entered and confirmed. Each email address can only vote once. To raise awareness of the event and encourage people to vote for them, the events can be shared through social media channels. The TOP 10 events from all participating countries will be displayed on the Meet and Code website during the voting period. The three events with the most votes will be invited to the Award Weekend.
All Meet and Code Events that participated in one of the four categories (other than public voting) will be pre-selected by the local TechSoup partners and then presented to a jury for final evaluation. The jury will select three finalists (including one winner) per category according to a defined selection procedure.
The event description provided by participating organisations will be publicly presented on the meet-and-code.org website.
SAP, Haus des Stiftens gGmbH and the TechSoup Europe partners would like to use this information, the above mentioned reports and survey results and any additional information, photos, videos, logos or other material provided by the organisations, as well as information on participants and winners of the award with the associated event ideas, as part of their own reporting on Meet and Code. The participating organisations will be provided with a consent form to permit such public communication use.
Should any material provided by an organisation infringe any third-party right and therefore result in such third-party raising legal claims against SAP, Haus des Stiftens gGmbH and/or any TechSoup Europe partner, the organisation which submitted the infringing material shall indemnify and hold harmless the affected party against any such third-party claims and costs which are caused by the infringement.
In order to strengthen the idea of Meet and Code, the organisations receiving SAP Funding are obliged to use the Meet and Code logo in their public relations activities related to sponsored events. The correct use of the logo is explained in the style guide, that is provided in the download section when logged into the meet-and-code.org website. In addition, we strongly encourage organisations to use the hashtag of the initiative: #meetandcode and #SAP4good in their communication in social networks. Meet and Code will provide a social media wall that will list all posts using the mentioned hashtag and present them on the Meet and Code websites.
Meet and Code takes place during the EU Code Week and aims at strengthening this Europe-wide initiative. Therefore, we encourage all funded non-profit organisations to also register their granted Meet and Code events on the EU Code Week website.
The non-profit organisation submitting the event idea is responsible for running the project. The partners of the initiative in no way assume responsibility and liability with regard to the project or its implementation. The partners in the initiative are not liable for damage, losses, injuries or non-performance suffered by participants, third parties or legal entities due to a registration or implementation of a project. Neither are the partners in the initiative liable for legal obligations on participants in or due to performance of the project, regardless of whether the obligations are linked to funding resources or not.
Partners in the initiative are not liable for damage to computers in connection with or due to participation or the downloading of material in connection with the Meet and Code initiative.
If a project fails to materialise or residual funds remain after the project has been implemented, the SAP Funding must be used within the current calendar year in accordance with the organsitation’s articles of association for similar projects (i.e. programming themes).
The obligation to report on the organisation’s use of the financial resources remains unaffected.