Charitable non-profit organizations from the following countries are eligible to apply for the Meet and Code grant: Austria, Belgium, France, Germany, Italy, Ireland, Luxembourg, Netherlands, Poland, Romania, Spain, the United Kingdom and Ukraine. All submitted digital skills and coding event ideas should take place within the timeframe of June 17, 2024 till October 31, 2024, and be aligned with EU Code Week. The events should address and include children and youth from underserved and underrepresented groups and must be free of charge for participants.
More details are provided in the section: Funding Criteria for Selecting Submitted Project Ideas.
Behind the Meet and Code initiative are the organizing partners Haus des Stiftens für Unternehmen & Non-Profits gGmbH (Haus des Stiftens) and TechSoup Europe, along with respective country partners in the TechSoup Europe network and the main donor partner Amazon, which enables the initiative within the framework of Amazon Future Engineer by providing financial support and know-how. Haus des Stiftens is responsible for the initiative and the organization of the charitable project. TechSoup Europe coordinates the funding and operation of the project through the responsible non-profit country partners of the TechSoup Europe network. The TechSoup Europe partners are responsible for coordinating the initiative and selecting the event applications to be supported in their respective countries. Meet and Code was originally developed by Haus des Stiftens, SAP and TechSoup Europe.
Organizations interested in applying for a Meet and Code grant must first register with Meet and Code and undergo validation of their status as a charitable non-profit organization. This process is performed by the TechSoup Europe network partner in the applicant organization's country.
Authorized representatives of the organization are required to provide details of their organization with a comprehensive description of their event idea and valid contact information. More than one event idea can be submitted as long as the projects are significantly different from one another.
Organizations may submit their event ideas between May 22, 2024 and September 30, 2024 inclusive. To ensure evaluation by the local partner, submissions must be complete with all supporting documents provided and submitted by the close of registration.
Each event idea will be evaluated by the respective country partner. Following a four-week period, the organization's representative will be notified via email stating whether the submitted idea has been approved for funding or not.
If an idea is rejected, the local partner can, up on the non-profit's request, share the reason for rejection with the person responsible. The organization may re-submit the idea once it has been revised. However, if it is rejected again, the idea can not be submitted further.
By submitting an idea the applicant agrees that each approved and sponsored event idea will be automatically published on the websites www.meet-and-code.org and www.codeweek.eu, accessible for all users.
Should the publication result in violations of the applicant's rights, in particular copyrights, trademark rights or other industrial property rights, the applicant shall be solely responsible for pursuing legal claims.
The funded event must take place between June 17, 2024 and October 31, 2024.
Every approved event will receive funding of 500 euros as start-up support. Haus des Stiftens reserves the right to increase or reduce the amount of funding in individual cases.
The following basic criteria apply to event ideas:
*Underserved and underrepresented groups mean, among other things people with migration and refugee background, from low income households/disadvantaged economic backgrounds, from socially deprived neighbourhoods, with no access to own IT device, ethnic minorities, and children and youth with disabilities.
Funding must only be used for the submitted project and charitable purposes such as:
Haus des Stiftens or, as necessary, its partner in the TechSoup Europe network retains sole discretion over the funding allocation once the organization meets the selection criteria.
There is no automatic entitlement to reasons for rejection, nor is there a legal entitlement for the applicant to receive a grant. Furthermore, meeting the funding guidelines does not obligate Haus des Stiftens or its partners to provide funding.
The following event ideas are excluded from funding:
Each funded non-profit organization is required to complete a reporting survey, consisting of two questionnaires - one to be filled out before and one after the event timeframe. Regardless of the number of events conducted, only one survey per organization is necessary. The survey form will be sent to the email address of the contact person of the granted event once it has been approved.
The survey must include the following minimum information:
In addition to the reporting survey, there is a participant survey for the attendees of the event. The funded non-profit organization is encouraged to conduct this survey with the participants at the beginning and end of the event. This survey is voluntary.
When uploading the event idea to the website www.meet-and-code.org and providing information material, such as pictures, videos, or names, organizations are required to adhere the applicable laws and to indemnify Haus des Stiftens and its partners from all claims of third parties, such as copyrights or trademark infringements. It is important to note that obtaining declarations of consent may be required to safeguard the privacy rights of the persons depicted (especially in the case of minors with the signature of their parents).
Should Haus des Stiftens become aware of an infringement of third-party rights, the organization is immediately requested to remove or delete the content in question. If the organization does not comply with the request, Haus des Stiftens will arrange for the deletion. Any claims for damages due to the infringement of rights shall be borne exclusively by the organization that provided the content
Funded organizations from Germany and Austria must provide Haus des Stiftens with confirmation regarding the donation received through the Meet and Code initiative. Funded organizations from other countries may or may not be required to email a specific form to the respective country partners of the TechSoup Europe network confirming their donation.
Donation confirmations must be provided by the funded non-profit organization within 14 days of the event completion. The reporting survey must be completed by the funded non-profit organizations within 48 hours after the event has ended.
This year, Amazon has the pleasure of awarding the best event ideas in each participating country as part of the Meet and Code 2024 initiative. Participation is voluntary and subject to the following conditions:
Gender equality plays an important role in today’s modern and inclusive society. This award category aims to help close the gender gap in IT and coding. We are looking for creative events that breakdown gender stereotypes and empower girls in coding. Events in this category could, for example, focus on sparking the interest and fun in programming, especially among girls, while including parents to raise awareness of gender bias in tech education.
Digital skills proficiency is imperative not only for success in today’s fast-paced world but also for preparing the future workforce for upcoming jobs. Unfortunately, not all individuals in Europe have the resources to enhance their digital skills, leading to unequal opportunities for youth. Our commitment is to equip a diverse pool of future digital talent that bridges the digital divide. In the Diversity category, we are seeking innovative ideas that support communities lacking access to digital education. By doing so, we aim to ensure that the digital talents of our youth are as diverse as our society, ultimately contributing to a more equitable and inclusive future for all. This includes for example events targeting low-income households, youth with migration or refugee backgrounds, ethnic minorities, those from socially deprived neighbourhoods, individuals without access to their own IT devices, and young people with disabilities.
Did you know that you can track bees by means of modern technology? We are looking for events that combine coding and actions for the planet. All coding events that improve climate change education through raising awareness on this topic are of valuable contribution to SDG 13. Examples of events in this category could deal with air pollution measurement or tools for energy efficiency.
The project partners are entitled to fully use the afore-mentioned reports, survey results, provided information materials as well as details on participants and winners of the Awards, along with associated event ideas, for their own reporting purposes. By submitting the ideas and providing further information in the course of their participation, the applicant agrees to this.
To reinforce the Meet and Code initiative, we encourage organizations to use the Meet and Code logo in their public relations activities related to sponsored events. The correct usage of the logo is detailed in the style guide. The use of the logo must be documented by email to contact@meet-and-code.org
In addition, we strongly encourage organizations to use the hashtags for the initiative: #MeetAndCode #MeetAndCode2024 #amazonfutureengineer #DigitalSkills4All #CollectiveImpact #codeEU in their communication in social networks.
Meet and Code takes place in alignment with the EU Code Week and aims to strengthen this Europe-wide initiative.
The non-profit organization submitting their event idea is responsible for running the project. The partners of the initiative are in no way responsible and hold no liability regarding the project or its implementation. They are also not liable for damages, losses, injuries or non-performance incurred by participants, third parties, or legal entities due to registration or project implementation. Additionally, partners are not liable for legal obligations arising from participation in or project performance linked to funding resources or not.
Partners are also not liable for damage to computers in connection with or due to participation or the downloading of material in connection with the Meet and Code initiative.
If a project could not proceed for any reason or if there are remaining residual funds after the project has been implemented, the applicant must promptly report this to Haus des Stiftens and may suggest similar projects that could be funded using the residual funds.
At Haus des Stiftens' discretion, any amount of residual funds must be either returned to Haus des Stiftens (or the respective Tech Soup partner organization) or used within the current calendar year in accordance with all applicable rules and regulations for charitable projects similar to the submitted project (programming themes). In the latter case, the applicant agrees to ensure and bear liability that such residual funds may only be used for charitable purposes. In case of using the funds for a similar project, the applicant's obligation to report on the use of such financial resources without undue delay remains in place.
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