Meet and Code - FAQs

Yes! Go to our storytelling page where you can find a simple guidebook how to describe your story and send it to the contact person in your country. The story should be in English, but if you want, you can include also the version in your local language. If you send us all necessary information, we will be happy to share your success in both language versions!

If you want to send us photos or videos, we ask you to provide us a written statement that you have collected consent from event participants before sharing your story on our website. You can find it as an attachment in the guidebook. Before you do that, you have to receive appropriate consent from the participants, or in case of children – their legal guardians - to share such images publicly. You can find the consent template in the ‘Download’ section after you log in on Meet and Code website.
If you wish to let other people know about your Meet and Code event, you can do this through social media using the hashtags: #meetandcode, #amazonfutureengineer, #SAP4Good and #codeEU. Events on the website can be directly shared through the social media icons.

If your event is has been approved, soon afterwards you will receive a Welcome Package via email that will include communication guidelines, graphics and ideas to help you promote your event. You can also download it directly on our website anytime you need it. Just log in on the Meet and Code website and go to “Downloads” section.
The Meet and Code Inspiration Library offers you a wide range of free materials including ideas and methods to organize your event. We also encourage you to look at events that have already registered, click here.
Each funded non-profit organisation will be required to complete the reporting survey within 48 hours after their event has taken place. The survey consist of two questionnaires, one to be filled out before, and one after the event.

There is one survey for each organization, independent on the number of events. The survey will be sent to the email address of the contact person of every granted event before 1 September. In addition to the reporting survey, there is also a participant’s survey. We ask you to conduct this with the participants at the beginning and end of the event. This survey is voluntary. Depending on your country, you will also be required to provide a confirmation or a donation receipt detailing the donation received for the Meet and Code initiative.

If you require more details about the terms and conditions, please click here.
You will receive a confirmation email with the bank details that were provided when you registered. We would ask you to review the information und contact us promptly if there are any changes. The funding money is transferred within few weeks. We ask that you send us a donation receipt once funding is received. Then it is in your hands to organise a successful event! You can find useful resources Inspiration Library and to support your communications outreach, you can also download useful tools and templates here.
You will get a response within four weeks after submitting your idea.
The registration for Meet and Code is open from 13 June until 13 September, 2023. Unfortunately, late submissions will not be accepted.
Yes! You can submit as many different ideas as you like. Please take into account, that each event must be distinct in its content.
Share your idea with your parents, teacher, librarian or local nonprofit organization representative! If you need our support, tell them about the Meet and Code initiative as well. You can find some useful resources that you can use during your event in our Inspiration Library.
Please note, that grants can only be transferred to charitable organisations. Therefore, it is important that your school is charitable. In most cases, schools have a charitable school association with whom they can register to Meet and Code. If not, it is also possible to find a nonprofit organization as a cooperation partner. Once you are registered, you can submit your event and hold the event as part of a school lesson. If you do not know the lesson schedule for the next month’s yet, you can indicate an approximate time where you think the event could take place during your lesson.

When submitting your event, you can choose the option „Event fully booked”. In that case, no other people, apart from your students, take part in the event.
I am a representative of a library:

If you have a nonprofit status in your country, you can apply for a grant. If you are not sure, contact your local TechSoup partner. If you do not have a nonprofit status, you will need to find a charitable organization as a cooperation partner.

I want to organise an event as a private person:

You are required to find a charitable organisation as a cooperation partner.
The following basic criteria apply for the event idea:

• The submitted event idea seeks to inspire and introduce young people to the world of technology and coding.
• The event has to be realized between 1 September and 31 October, 2023.
• The target audience are children and youth.
• The participation for them must be free of charge.

Eligible applicants: only charitable organizations can submit their ideas via their Meet and Code website.

The onsite events need to be organized in line with the current health and safety and epidemiologic regulations. In addition to the basic requirements, the following rules apply for virtual events:

• The event has to be designed for a minimum of 240 minutes time. This timeframe can be met in one session or can be divided into several sessions.
• On-site and online events have to be designed for a minimum of 20 attendees.
• The format of the events can be a live event, e.g. a webinar or a virtual coding workshop, or a “non live event” with mandatory participant interaction, e.g. a massive open online course with live FAQ sessions.

With the change in the format, we also want to provide you with guidelines for what you can use the funding in this year‘s Meet and Code edition. Please note that funding can only be used for event related expenditure, that is:

• Trainer for the workshop
• License for online teaching tools
• Learning materials for participants including curation and shipping, e.g. workings books or hardware
• Communication to reach potential participants, e.g. flyer, poster, online marketing
• Professional external support to enable an online event, e.g. technical support
• Rent for space needed because of e.g. technical infrastructure

If your event meets all of the above criteria, your event will be eligible for the application assessment process. After submitting your event, you will get a response within four weeks.
Your organisation must be charitable and therefore have a validated account with your local Techsoup partner - Charity Digital for UK - to be able to take part at Meet and Code.

In order to identify and validate your organization’s charitable status, it is necessary to receive a Validation Token from Charity Digital.
If you are already registered with Charity Digital on tt-exchange, then please sign into your account on their website and get a Validation Token.

If you are not registered with the Charity Digital's donation programme, then please click below to register and follow the next steps.

To get more information and register now, click here.
The Meet and Code grants are available for charities only. You will need to register your charitable organisation here on the Meet and Code Website. To register and validate your charitable status, you are redirected to the TechSoup Europe Platforms - Charity Digital for UK. After you have successfully registered your organization there, you get a validation token to finish the registration on the Meet and Code Platform. You then can submit one or several event ideas on the Meet and Code Website and take part in Meet and Code!

If you have been part of Meet and Code in the last years, you can login with your account and you need to revalidate your organization by getting a new validation toke at your TechSoup Account. Afterwards, you can submit new event ideas for this year.