Only charitable non-profit organizations from the following countries are eligible to apply for the Meet and Code grant: Austria, Belgium, Bosnia and Herzegovina, Bulgaria, Croatia, Czech Republic, France, Germany, Greece, Hungary, Italy, Ireland, Kazakhstan, Luxembourg, Moldova, Netherlands, Poland, Romania, Serbia, Slovakia, Slovenia, Spain, Switzerland, the United Kingdom and Ukraine. All submitted digital and coding event ideas should take place within the timeframe of 1 September till 31 October, 2023, and be aligned with the EU Code Week. The events should address children and youth, and must be free of charge for participants. More details in section Funding Criteria for Selecting Submitted Project Ideas'.
Behind Meet and Code are the organizing partners Haus des Stiftens fuer Unternehmen und Non-Profits gGmbH (Haus des Stiftens), TechSoup Europe with the respective country partners of the TechSoup Europe network and the main donor partners Amazon and SAP that enable the initiative through financial support and providing resources for nonprofits. Haus des Stiftens is responsible for the initiative and the general management of the project. TechSoup Europe coordinates the funding and operations by the responsible managing country partners of the TechSoup Europe network. TechSoup Europe partners are responsible for coordinating the initiative and selecting the events to be supported in their respective countries. Meet and Code was initially founded by Haus des Stiftens, SAP and Techsoup Europe.
Organizations interested in applying for a Meet and Code grant must first register with Meet and Code and have their status as a charitable non-profit organization validated. This validation will be performed by the TechSoup Europe network partner in the applicant organization's country.
Authorized representatives of the organization must provide details of their organization and enter a detailed description of the event idea and valid contact details. Each organization is entitled to submit more than one event idea, provided it involves significantly different projects.
Organizations may submit their event ideas between 13.06.2023 and 13.09.2023 inclusive. In order to be evaluated by the local partner, submissions need to be complete with all supporting documents provided and submitted by the close of registration.
Every event idea will be evaluated by Haus des Stiftens or, as necessary, its partner in the TechSoup Europe network. After four weeks, the organization's representative will be notified by email stating whether the submitted idea will be funded or not.
In the event of an idea being rejected, the local TechSoup Europe partner can - on the non-profit's request - share the reason for rejection with the person responsible. The organization is able to submit the idea again once it has been revised. Should it be rejected again, the idea can no longer be submitted.
By submitting an idea the applicant agrees that each approved and sponsored event idea will be automatically published on the website www.meet-and-code.org and visible for all users.
Should the publication result in violations of the applicant's rights, in particular copyrights, trademark rights or other industrial property rights, the applicant shall be solely responsible for pursuing legal claims.
The funded event must take place from 1 September to 31 October 2023.
Every approved event receives funding of up to 500 euro as start-up support. Haus des Stiftens reserves the right to increase or reduce the amount of funding in individual cases.
The following basic criteria apply for the event idea:
Eligible applicants: Only charitable organizations can submit their ideas via their country Meet and Code Website.
In addition to the basic requirements, the following rules apply for 2023:
Events can be held virtually, partly virtual or on-site.
Funding criteria for on-site events:
Funding criteria for online events:
Please note that funding can only be used for event related expenditure, that is:
Haus des Stiftens or, as necessary, its partner in the TechSoup Europe network rule at their own discretion about the funding once the selection criteria have been met by the organization.
There is no automatic entitlement to reasons for rejection and also no legal entitlement of the applicant to a grant. Neither is there an obligation to perform when the funding guidelines have been met.
The following event ideas are excluded from funding:
Each funded non-profit organization is obliged to answer the reporting survey. The survey consists of two questionnaires, one to be filled out before and one after the event timeframe. There is one survey for each organization, independent of the number of events conducted by such an organization. The survey form will be sent to the email address of the contact person of every granted event before 1 September 2023.
The survey must include the following information as a minimum:
In addition to the reporting survey, there is a participant's survey aimed at the participants of the event. The funded non-profit organization is asked to conduct this with the participants at the beginning and end of the event. This survey is voluntary.
When uploading the event idea to the website www.meet-and-code.org and providing information material, in particular pictures and videos or names, the organizations are obliged to observe the applicable laws and to exempt Haus des Stiftens and its partners from all claims of third parties, for example due to infringement of copyrights, trademark rights, other industrial property rights or other rights and to indemnify in this regard. It is pointed out that declarations of consent may be required to safeguard the privacy rights of the persons depicted (especially in the case of minors with the signature of their parents).
Should Haus des Stiftens become aware of an infringement of third-party rights, the organization is immediately requested to remove or delete the content in question. If the organization does not comply with the request, Haus des Stiftens will arrange for the deletion. Any claims for damages due to the infringement of rights shall be borne exclusively by the organization that provided the content
The funded organizations from Germany, Austria and Switzerland must provide Haus des Stiftens with confirmation regarding the donation received under the Meet and Code initiative. Funded organizations from other countries may or may not be required to email a specific form to the respective country partners of the TechSoup Europe network confirming their donation.
Donation confirmations must be provided by the funded non-profit organization within 14 days of the event completion. The reporting survey must be completed by the funded non-profit organizations within 48 hours after the event has ended.
The project partners are entitled to fully use the above-mentioned reports and survey results, including the information material provided, as well as information on participants and winners of the award with the associated event ideas - as part of their own reporting. The applicant agrees to this by submitting the ideas and providing further information in the course of its participation.
In order to strengthen the idea of Meet and Code, the organizations are obliged to use the Meet and Code logo in their public relations activities related to sponsored events. The correct use of the logo is explained in the style guide. The use of the logo must be documented by email to firstname.lastname@example.org
In addition, we strongly encourage organizations to use the hashtags for the initiative: #meetandcode #codeEU #sap4good and #amazonfutureengineer in their communication in social networks. Meet and Code will provide a social media wall that will list all posts using the mentioned hashtag and present them on the Meet and Code websites.
Meet and Code takes place in alignment with the EU Code Week and aims at strengthening this Europe-wide initiative. Therefore, we encourage all funded non-profit organizations to also register their granted Meet and Code events on the EU Code Week website.
The non-profit organization submitting their event idea is responsible for running the project. The partners of the initiative in no way assume responsibility and liability with regard to the project or its implementation. The partners in the initiative are not liable for damage, losses, injuries or non-performance suffered by participants, third parties or legal entities due to registration or implementation of a project. Neither are the partners in the initiative liable for legal obligations on participants in or due to performance of the project, regardless of whether the obligations are linked to funding resources or not.
Partners in the initiative are not liable for damage to computers in connection with or due to participation or the downloading of material in connection with the Meet and Code initiative.
Should a project not be conducted for whatever reason or residual funds remain after the project has been implemented, the applicant is obliged to report such fact to Haus des Stiftens without undue delay and may suggest similar projects that could be funded by such residual funds.
At Haus des Stiftens' discretion, any amount of residual funds must be either returned to Haus des Stiftens (or the respective Tech Soup partner organization) or used within the current calendar year in accordance with all applicable rules and regulations for charitable projects similar to the submitted project (programming themes). In the latter case, the applicant agrees to ensure and bear liability that such residual funds may only be used for charitable purposes. In case of using the funds for a similar project, the applicant's obligation to report on the use of such financial resources without undue delay remains in place.